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How to Deploy your Test

The process below can be used by any instructor wanting to create an Announcement containing a link to a Bb Test, including tests not given in the Online Testing Center.

However, tests given in the Online Testing Center MUST adhere to the following instructions. Security settings in the Testing Center restrict student access in course sites to the Announcements and Contacts areas. Other areas of a course site are NOT accessible.

 

Instructions Update as of 1.12.15

The recent Blackboard Update has changed one step in the Test Deployment process (This is Not yet Noted in the Video Below):

  • When creating the “Content Folder” it now needs to be VISIBLE for students to see in order for them to access the test.

Option #1:  is to just make the content folder visible and store all tests inside of it.  Make the exam dates and password restricted so they only appear available when the test is supposed to run.

Screenshot of the Tests Folder

Option #2: Another option is to create a separate content folder for each exam and date restrict the folder so that it will only be available when the test needs to be available.

Screenshot showing multiple test folders. These can be date restricted to only be visible during certain dates and times.

 

  • Please contact Maria Shimel (426-1369 or mariashimel@boisestate.edu) or Blackboard Support with questions.

 

Prefer Video Instructions? Here they are!

(NOTE: this video references regular semester hours (Mon-Fri; 8am-8pm) — if you are deploying a test during summer please adjust your hours accordingly)

 

How to Deploy a Test for the Online Testing Center

1.  Create the Test in the Blackboard Test Canvas. In the “Course Management/Control Panel” box >> Select “Course Tools” >> Select “Tests, Surveys, and Pools

Screenshot of the Control Panel on Blackboard. Click on Control Panel. Click on Course Tools. Click on Tests, Surveys, and Pools.
2.  Select “Tests” and follow the instructions from the Blackboard Learn Help Page (Assessing Students) to create your exam.  Please remember not to use punctuation or extended characters in the title of the exam.

Test, Surveys, Pools Screen. Tests is circled. Click on Tests.

3.  Select a Content Area in the Course Menu where you want to add the Test (also known as Deploying the Test).

A good choice is to use the “Assignments” Folder as your Content Area.screenshot of the Content menu, circling a generic content option. The text says "A good choice is to use the 'Assignments' Folder as your Content Area.

Assignments folder screen. Create a Test Folder to hold your exams.

 

Instructions Update as of 1.12.15

The recent Blackboard Update has changed one step in the Test Deployment process (This is Not yet Noted in the Video Below):

  • When creating the “Content Folder” it now needs to be VISIBLE for students to see in order for them to access the test.

Option #1:  is to just make the content folder visible and store all tests inside of it.  Make the exam dates and password restricted so they only appear available when the test is supposed to run.

screenshot of Tests Folder

Option #2: Another option is to create a separate content folder for each exam and date restrict the folder so that it will only be available when the test needs to be available.

Screenshot of multiple Tests Folders. You can make one folder per test and date restrict it to only be visible during the test.

 

  • Please contact Maria Shimel (426-1369 or mariashimel@boisestate.edu) or Blackboard Support with questions.

 

4.  Once you have created your folder called “Tests” in a Content Area (We recommend using the “Assignments” folder as your Content Area Folder) – it is time to Deploy your exam:

  • Click on the “Tests” Folder
  • Select the orange “Assessments” button >> select “Test” from the drop down menu

To add a test. Click on the Tests folder. Click on the Assessments Tab. Click on Test.

  • In the “Add an Existing Test” box, select the Test from the list of existing “non-deployed” Tests
  • Click “Submit

In the Create Test Screen you will want to look at the Add Test section. Select a test from the "Add an Existing Test" menu. Click Submit.

  • Edit the Test Information, if necessary.
    • TIP FOR SUCCESS:
      • Passwords are generated off of the Exam Title.
      • Exam title must be 10 characters or longer to work with the Password Generator.
      • You can easily create a long password by adding the current semester and year
        • Example: “Spring 2016 Exam 1”
      • Switch up your test title every semester and for every exam to be sure a different password is generated for each exam.
        • Example: Spring 2016 Exam 1;  Exam 2 Spring 2016;  Spring Exam 3 2016; etc.
  • In the “Test Options” for your exam select the following settings.  
    • (Note: Blue=REQUIRED & Green=OPTIONAL)

Test Options Screen. For Open Test in New Window, select No. For Make the Link Available, select Yes. For Add a New Announcement for This Test, select Yes. For Multiple Attempts, remember there are No Multiple Attempts in the Testing Center.

Second Screenshot of the Test Options Page: Forced Completion, optional, but recommended. Set timer, optional. Display after and Display until date and times, begin before the Testing Center opens on the first day and close it at closing on the last day. Password, protect test with temporary password.

** Please note the  Testing Center will assign a password to your test.  The password you put in now is just temporary.  Here’s more information if you have students taking the test at multiple locations.

Screenshot of Test Availability Exceptions. In this area you can add students who can have individual test settings.

You can add exceptions for individual students!

If you decide to add an exception for a student, click “Add User or Group” and a new box will come up with a list of the users and groups in the class.

Click on the Test Availability Exceptions Add User or Group Button. A new window will pop up and you can search student names.

Checkmark the students you want & select “Submit

checkbox the student's name you want to set an exception for.

Any settings you've put on the test will reflect on the student. But you can alter them in this area.

example image of setting double time for an individual student.

At the bottom of the Test Options Page. Due Date, optional. Self-Assessment Options, leave he default setting of "Include the Test in Grade Center score calculations"

Show Test Results and Feedback to Students: in this area you can pick what feedback you would like students to see after the test. There are two lines available for multiple settings available at different times.

There are a ton of Test Feedback Options!

This image is a screenshot of the test feedback. Message " there are a ton of options here! play with this to find out what you want"

The first drop-down menu offers:

The time options that are available for you to set feedback for are: after submission, one-time view, on specific date, after due date, and after availability end date, after attempts are graded

You can select:

  • After Submission – students can view the selected test feedback any time after they submit the exam.  They can also view the selected test feedback anytime later via “My Grades” in Blackboard
  • One-Time View – students will see the selected test feedback options when they first complete the exam.  This is their one time to view this.  Afterward they will only see the score in the “My Grades” area.
  • On Specific Date – students will see the selected test feedback on the date specified via “My Grades”.  They will not see any feedback when they initially complete the exam.
  • After Due Date – students will see the selected test feedback after the selected Due Date has passed in the “My Grades” area, they will not see any feedback when they initially complete the exam.
  • After Availability End Date – students will see the selected test feedback after the exam link availability ends in the “My Grades” area.  They will not see any feedback when they initially complete the exam.
  • After Attempts Are Graded – students will see the options selected after all exams have been graded via their “My Grades” once all the exams have been graded either automatically by Blackboard or manually by the faculty member.  They will not see any feedback when they initially complete the exam.

You can also select secondary criteria on the second line.  This is an example of feedback:

  • One-Time View – students can see the selected test feedback right after they finish their exam at the testing center.  I am letting them see their submitted answers only, not the correct answers.  Once they leave the Testing Center they will only see their grade in the “My Grades” area.
  • After Availability End Date – after the test is no longer available and all the students should have completed the test they will see the Correct Answers as well as the Answers Submitted when they go to the “My Grades” area.  I want the students to use this information to study for the Final.

This example shows an example of two lines of the test feedback being filled out.

 

Note:

If you want the test feedback to show the Grade ONLY in the Gradebook  (no additional feedback), don’t select anything on the feedback options.

example of test feedback with nothing checked.

Test Options Page: All at Once, recommended to select this. Randomize questions, optional.

Select “Submit” when you are done.


  • **Note1 ** It is the policy here at the  Online Testing Center that once an exam is started it must be submitted before the student exits the Testing Center.
    • If Forced Completion is checked, after starting a test the student will be unable to get back into the exam – some examples of “leaving an exam” are: the student exits the test, exits the browser, the server times out and closes the connection or any other software error closes the program.
    • Other reasons a student might “leave the exam” include the computer crashing, the power cord being kicked out or there is a power failure the student will be unable to get back in.
    • If any of these events occur then someone with Blackboard Administrator rights has to either temporally un-check the force completion option to let them back in or the other option is to reset the test, however with resetting the test (clearing the attempt) any answers that were saved will be lost.
    • Any security procedure such as this solves problems in one area and creates problems in others. There is an increased administrative overhead associated with enabling this option for you and Blackboard Support. Whether or not you select this option is up to you, we will not change the selection.
    • However keep in mind the consequences of selecting or not selecting this option.
  • **Note 2** If you are having your test proctored in the Online Testing Center  — then an Online Testing Center password must be generated for your exam.  However, you should still create a temporary password until the Online Testing Center password and replace it.

 

5. For exams given in the Online Testing Center – it is required to create an Announcement that links directly to the Test.  The instructions to do this are:

  • In “Assignments” >> “Tests” Folder >> Right-Click on the test link and select “Copy Link Address
    • Please Note: Every computer and internet browser is different in the verbiage on the right-click menu.  Your computer might say “Copy Shortcut” or “Copy Link Location” or “Copy Link Address” or something else.
    • Be flexible when completing this step as it may not look exactly like the picture below.

Rightclick the Test Link, a menu will pop up, select the command that copies the link. In this example it is "Copy Link Address"

  •  Go to the “Announcements” area.

Select the Announcements content area.

  • Find the announcement you just created when you deployed your exam, select the drop-down menu next to the title “Test Posted” and select “Edit” 

In the Announcements Page you will find the Test Posted announcement.

Select the drop-down-chevron from the announcement.

Select "Edit"

  • Highlight the announcement message text you wish to “link” to the exam 

In the Edit Announcement Screen highlight the text.

  • Select the “Chain Link” icon to create a Hyperlink to your exam.

Click on the link symbol.

  • A new box will pop up:
    • Paste the line copied link in beginning of step 8 into the “Link Path” box & leave the default “Target” setting of “Open in This Window/Frame
  • Select “Insert” in the lower right hand corner

A new screen will pop up where you can past the link and hit "Insert" or "Submit"

  • Click “Submit.”
  • Verify that you have created a hyperlink by seeing the underline in the area you had selected.  

You will see that it is linked now.

  • Verify that the announcement has the same “Display After” and “Display Until” settings as your Test  

Make sure the date and time restrictions for the announcement are the same as the test.

  • Click “Submit
  • Return to the “Announcements” folder and click on the link to verify it accesses the Test correctly.   You should see the “Begin” screen.

Screenshot of the Begin Screen, will show the title of the test. This is how you know the link works.